Dear reader, and (hopefully) user of Writer’s Café.
Let us look at the stage where you have (sort of) finished your writing, and you are ready to take the next step. After all, you did not write your masterpiece to let it sit in Writer’s Café, did you?
Writer’s Café saves all its information in a specific file format which is of no use to any program except Writer’s Café, so sending such a file off to a proofreader is not a smart thing, unless that person also owns the software. For this you can export your work. The export function is available in the file menu, it’s called “Export”:
To access it you can also press Ctrl-E (Windows, Linux). Mac users will not have problems finding it on their system, I am sure. Selecting this option presents you with a window that offers a selection of export formats:
Exporting to HTML will generate a page that someone can view in any decent web-browser. Formatting of the text, for example italics, bold text and underlined words, will show exactly that way. This is also true for exporting in OpenDocument format (more on this later).
Plain text will not preserve formatting effects you have made, but it will be readable on any computer. It is up to you to decide what you need. The last 2 options, HelpView and MS HTML Help, will not be covered here for now. After clicking “next”, you will see a similar screen:
Here you select the kind of output you want to generate. The default for this can be set in the preferences, the drop-down list shows you the available options. Pressing the “Edit…” button allows you to influence the elements and styles that are used in the reports. I leave it up to you to experiment with the different types of output, that is much more fun than reading it here, don’t you agree?
After selecting an output template you press “Next” and then you see
This step in the export wizard allows you to select the parts of your work that you want included in, or excluded from the export-file you are generating. Make your selections. Another “Next”-click later, you are presented with
This is where things become serious. We are about to generate our output. Now you get to decide where the output file is going to be written, and how it will be named. Click ‘Next’ to invoke the magic…
Voilá. The export-file is created. You can view the file (this button will attempt to locate and open the appropriate program) or browse the folder in which the output file is placed. That is all there is to exporting a file. But… I did promise you some more information about OpenDocument.
OpenDocument is a file format that is usable in most modern word processors. Microsoft Office 2010 is able to read these files. Microsoft Office 2007 is also capable of this, provided you have installed Service Pack 2 for Microsoft Office 2007. For older versions of MS Office, you will have to do some exploring yourself, or turn to one of the following.
Free office suites like OpenOffice and LibreOffice use OpenDocument natively, these contain excellent word processors. Using any of these programs, you can create a Word Document if you need to (Save As…). This can come in handy as not everyone is aware of the OpenDocument format.
I hope this foray into the deeper realms of Writer’s Café has helped you a bit further!
Remember: you can get a free trial version of Writer’s Café at the Writer’s Café website. Writer’s Café runs on Microsoft Windows, just about any flavour of Linux, and on Mac computers.